As the saying goes, "All good things must come to an end," and while Google has lauded the brilliance of its unlimited storage in Google Drive for educational institutions, the company will be changing its offerings and making the transition on Oct. 17. However, worry no more, here are some tips and alternative apps you could use for your storage needs.
What you need to know
Previously, Google granted eligible colleges and universities worldwide unlimited storage for all students and associates registered with the institution’s respective domain name. However, this approach is no longer viable due to the tremendous acceleration in the expansion of stored data. Hence, Google has announced that all educational institutions would be limited to 100TB of storage, to be shared across all users in the domain by the beginning of 2022.
For Benilde users, each student and associate will be given 20GB of storage, which they may use to store files from any Google application.
What to do now
Despite the disappointing news, here are some alternative apps and ways wherein you could save and store your valuable files.
- Microsoft Office 365 OneDrive
The school has alternatively suggested Microsoft Office 365 OneDrive for students to back up and store their files. The app gives students up to 1TB of storage, far more than Google’s offerings. Students must log in to http://o365.benilde.edu.ph using their Infonet account followed by the domain name “@benilde.edu.ph” and their respective Infonet password.
Titled by many as the best cloud storage service available to the public, Dropbox holds the title as one of the most secure storage services out there, providing a safe and secure platform for files with modern encryption standards and a special storage arrangement that safeguards your private information. The only downside to this platform is that it only gives users 2GB of free storage, which could also be upgraded to 2TB for $9.99/month (₱588.5/month) and 3TB for $16.58/month (₱976.72/month). A family plan is also available wherein six total members of the family could share 2TB of storage for $16.99/month (₱1000.87/month)
- Google Takeout
Google Takeout is a tool that enables users to collect and save data from prior Google services. Simply select the emails, files, photos, and other data you want to back up, and Google Takeout will export the information as a downloadable file. Although, this does not imply that you will receive additional storage as it is simply a method of clearing up space in your Google account by backing up your data and then deleting them completely after.
It came as quite a shock when Google decided to stop offering unlimited storage to educational institutions due to the exponentially increasing volume of files and data. The modern world has extensively used cloud and internet storage, especially during the COVID-19 pandemic. The unlimited storage plan gave many students and teachers reliable and easy access to online activities that were necessary in the distance-learning set-up. Although Google's unlimited storage has been removed, there are still other options that are at par with Google, if not better.
The implementation of the storage quota will start on Oct. 17. Along with this, Benilde’s Digital Technology Office (DTO) advises and highly encourages students to continue to review and manage their storage usage, perform backups, and delete old data to further free up space.